Booking conditions

Trips with Adventure Outdoor Excursion Pvt. Ltd

Trip bookings :

Adventure Outdoor Excursion has promulgated its terms and conditions for all its trips - trekking, mountaineering, hiking, rafting, wildlife safaris, mountain biking - and any other services operated by the company.

Before completing the registration form and signing the declaration, please read these terms & conditions carefully. They set out your agreement with Adventure Outdoor Excursion and contain important information.

At the time of booking and completing your form, a non-refundable deposit of US$ 300 per person is payable. The balance of the trip is to be paid in full at least 60 days prior to departure. At least 3 weeks prior to departure, we require the booking form and a photocopy of your passport, so we can start processing all the logistics. For expeditions, we require these documents at least 3 months prior to departure.

Reservations can be accepted as late as 3 weeks before departure but full payment must accompany the booking form. Earlier bookings are strongly advised.

Your Trips

Adventure Outdoor Excursion operates trips in regions where standards of accommodation, transport, safety, hygiene, food, medical facilities and other infrastructure may be lower than those you might normally expect. Please keep in mind that Nepal is a third world country, and bear the above in mind when making your booking,

Adventure Outdoor Excursions always requires from you certain measure of flexibility, good humor, and an understanding that the itinerary, accommodation and modes of transport may be changed without notice, due to circumstances beyond the company’s control due to natural or exceptional conditions. By signing the Booking form you agree to Adventure Outdoor Excursion making such necessary changes without prior notice.

Responsibility and Liability of Adventure Outdoor Excursion

Adventure Outdoor Excursion provides a service it will do so with due care and skill . Adventure Outdoor Excursion is not responsible for the acts and omissions of others, including airlines, accommodation providers nor are we responsible for any loss, damage or expense (including loss of money paid in advance) which you may incur as a consequence of the acts and omissions of others.

Adventure Outdoor Excursion will not accept responsibility or liability for any passenger who contravenes any law or regulation of any country visited within the confines of the trip. Any independent arrangements that you make are entirely at your own risk.

Force Majeure

Force Majeure' means any event which Adventure Outdoor Excursion could not, even with all excellent care, foresee or avoid. Force Majeure covers events such as war or the threat of war, riot, civil strife, terrorist activity, industrial disputes, disease, industrial or nuclear disaster, adverse weather conditions, fire and any other similar events which are beyond our control. In the case of Force Majeure, Adventure Outdoor Excrusion will not accept liability, and reserves the right to change and cancel trips at their discretion.

Cancellation cost incurred by clients

Cancellation by the participant:

More than 60 days -

Full refund less deposit

30 to 59 days -

Refund of 60% of total trips

15 to 29 days -

Refund of 60% of total trips

Within 14 days periods-

No refunds

  • No refunds will be made for any unused services, accommodation etc once the trip has started.
  • If a client decides to leave a trip before its completion, no refund will be given for the unused portion of the trip.
  • If a client wishes to extend the duration of a trip after the trip has started, this may be possible but payment will need to be made prior to this taking place.
  • During the trip clients are required to stay at the hotel or lodge chosen by Adventure Adventure Outdoor Excursion , or according the booking of the clients
  • If a client wishes to stay elsewhere, they will have to bear the cost of accommodation and food in the alternative lodge/hotel themselves.
  • If a client prefers to stay in a different hotel in Kathmandu this could be possible but it would have to be negotiated when the booking and final payment is made.

Cancellation by Adventure Outdoor Excursion

In the event of Adventure Outdoor Excursion cancelling a trip as a result of a Force Majeure, or government travel advice clients will be offered alternative arrangements. If you agree to the alternative, and the price of the alternative booking is less than the original booking, we will refund the difference. If you do not accept alternative arrangements, we will refund all payments (less transaction fees). However Adventure Outdoor Excrusion will not be liable for any additional costs incurred by you.

Tour Cost not includes by Adventure Outdoor Excursion

All rates for trips in Nepal are quoted for a single person on a double occupancy basis. Trips require a minimum of 2 people to operate. Prices include internal transportation, porters, guides, accommodation and all meals whilst on the trek. Prices quoted also include accommodation and breakfast at the Kathmandu Hotel( grade are base on booking form), airport transfers, a half day sightseeing tour and Adventure Outdoor Excrusion trek pack. (Down sleeping bags + inner sheet. Down jackets. Kit bags. Trekking Map for all trips and additional Ice Axe, Crampon, Harness, Carabineers, Prussic loops for climbing trips) All the rate will be revive in June/ July each year. Adventure Outdoor Excursion reserves the right to adjust these prices should unforeseen fluctuations in exchange rates and economy (etc) necessitate this. To guarantee the price will not change after a booking is made, early payment is an option.


If you have any complaint that cannot be dealt with immediately with your tour leader, or you are not satisfied with the response, please notify us in writing within 10 days of the completion of your trip. We will do our best to resolve the problem.

Travel Insurance

Insurance is compulsory on all Adventure Outdoor Excursion trips. Your policy must cover accidents, medical expenses, and emergency evacuation including helicopter rescue, air ambulance, and personal liability. Adventure Outdoor Excursion recommend you to keep a copy of Insurance before your trip started. Adventure Outdoor Excursion also recommends your insurance policy covers cancellation,curtailment and loss of luggage and personal effects. You are required to carry proof of insurance with you, and to produce it if requested by Adventure Outdoor Excursion employees. For our climbing and mountaineering trips, you must be covered for mountaineering activities (use of ropes and ice axe, etc). Please note that most standard travel insurance policies DO NOT cover you for mountaineering activities. We can recommend an international company that does cover mountaineering.

Health and Medical Condition While Travelling

Anyone who is in good health and mentally prepared can take part in our treks./ tours Some treks however are more strenuous and entail many days at higher altitude. Please read the trip notes carefully and pay heed to the trip gradings. Contact Adventure Outdoor Excursion for advice in order to make a suitable trek selection.

It is your responsibility to advise Adventure Outdoor Excursion of any pre-existing medical conditions and health concerns that may increase the risk of you requiring medical attention whilst trekking. Space is provided on the booking form to do this. In some cases, Adventure Outdoor Excrusion may request you provide medical clearance from your doctor before accepting your booking. You are also advised to visit your Doctor (and Dentist) before travelling and to adhere to current vaccination recommendations.

How to Book Trip With Adventure Outdoor Excursion

Please make contact with Adventure Outdoor Excursion first either by email, telephone or post, to check that the trip you have selected is running and confirm dates & cost, etc.

Email is the preferred mode of contact.

Please read the Booking Information carefully

We will need applications for every person too.

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